Automation of warehouse processes

A WMS, or Warehouse Management System, is an IT system used to manage warehouse processes and the flow of goods. WMS system features in WMS Invident by OPTIDATA support, among other things, goods receipt, storage, order picking, inventory control, stocktaking, dispatch and manufacturing processes.

WMS Invident helps reduce errors, outdated inventory data, time-consuming searches for goods and manual information transfer between departments. The warehouse management system improves inventory visibility, streamlines operator work and provides better real-time control over warehouse operations.

WMS Invident is designed primarily for medium-sized and large manufacturing, logistics, retail, distribution and e-commerce companies, as well as 3PL and 4PL operators. It is well suited to organizations handling high volumes of operations, multiple locations, complex warehouse processes or close integration between warehouse and manufacturing operations.

An ERP system typically stores commercial, accounting and inventory records, while WMS Invident manages the execution of specific warehouse operations. It directs operator tasks, location selection, goods flow, order picking, quality control and stocktaking while providing up-to-date data to the ERP system.

Implementing WMS Invident is worth considering when the number of operations increases, the warehouse grows or manual management no longer provides sufficient accuracy and efficiency. Other important signals include frequent errors, difficulties locating goods, delays, excessive inventory and poor synchronization between warehouse and manufacturing operations.

WMS Invident supports flexible goods receipt scenarios for products, raw materials, semi-finished products and finished goods. The system records data using mobile devices, verifies delivery compliance and can direct received items to storage, quality control, manufacturing or current order fulfillment.

WMS Invident selects storage locations based on predefined rules, such as product type, turnover rate, logistics unit parameters or available space. This supports better use of warehouse capacity, shorter travel distances and the placement of goods in locations best suited to subsequent operations.

WMS software can create picking tasks, determine the sequence of picks and guide operators to the correct locations. WMS Invident supports single-stage and multi-stage order picking, work performed by one or multiple operators, as well as the preparation of commercial and product kits.

Yes. WMS Invident enables different dispatch scenarios to be configured depending on the order type, recipient and warehouse organization. The process may include compliance checks, packing, labeling, consolidation, document preparation and multi-stage shipment handling.

WMS Invident can direct received goods straight to current order fulfillment without long-term storage. Cross-docking helps shorten the flow time of goods through the warehouse, reduce the number of operations and decrease the amount of storage space required.

WMS Invident records receipts, movements, picks, returns and changes in material status in real time. This gives warehouse and manufacturing teams access to current information about the quantity, location and availability of raw materials, semi-finished products and finished goods.

Yes. The system can plan and assign the delivery of raw materials, packaging and semi-finished products to specific production lines or work cells. WMS Invident supports flow production, cellular manufacturing and production carried out against specific manufacturing orders.

WMS Invident provides up-to-date information about where the required material is located, how much is available and whether it can be used. This helps reduce downtime caused by searching for raw materials, delayed deliveries to production lines or working with outdated data.

The system helps deliver the right materials to manufacturing operations according to current demand. It takes into account inventory availability, reservations, quarantine status, quality holds and the production schedule, helping reduce excessive stock at production lines.

Yes. WMS Invident can record materials issued to manufacturing, semi-finished products, returns, stock held at workstations and the receipt of finished goods. This provides greater visibility into material flows at successive stages of the manufacturing process.

Yes. Warehouse operations can be recorded on an ongoing basis using terminals, scanners and other mobile devices. Users can see not only the quantity of goods, but also their location, status, reservations and availability for specific processes.

The system enables goods to be directed to quality control, records inspection results and allows inventory to be marked as available, blocked or quarantined. It can also support sampling and control whether a given material may be issued or used in manufacturing.

Yes. WMS Invident enables batch numbers, serial numbers and expiry dates to be recorded and tracked at successive stages of the process. This improves product traceability, quality control, complaint handling and compliance with industry requirements.

The system uses scanning, automatic confirmation of operations and verification of goods against assigned tasks. This helps eliminate errors such as picking the wrong product, selecting an incorrect quantity, using the wrong location or supplying the wrong material to manufacturing.

WMS Invident supports traditional physical stocktaking, cycle counts and cross-check inventory procedures. The system guides operators through counting tasks, compares results with recorded inventory and helps identify discrepancies without requiring the entire warehouse operation to be stopped.

WMS Invident can use technologies such as barcodes, 2D codes, RFID and voice-based solutions. Automatic identification speeds up the recording of operations, reduces manual data entry and improves the accuracy of warehouse data.

Yes. The system can work with barcode scanners, radio-frequency terminals, RFID readers and Voice Picking solutions. The choice of technology depends on the processes, goods, warehouse infrastructure and expected operating efficiency.

Yes. WMS Invident can integrate with warehouse automation and control the flow of goods between warehouse zones, storage areas and manufacturing operations. The scope may include conveyors, automated storage systems and other equipment supporting internal transport.

Yes. WMS Invident can exchange data with ERP, MES, MRP and other systems used within an organization. Within the OPTIDATA ecosystem, it can work with TMS Falcon and YMS Sophia, connecting warehouse processes with transport operations and vehicle handling in the logistics yard.

Yes. Its modular and scalable architecture enables WMS Invident to be used in automated warehouses and across multiple branches, plants and countries. The system can support centralized operating standards while accommodating process differences between individual locations.

Implementing WMS Invident helps increase operational efficiency, improve inventory accuracy, shorten order fulfillment times and reduce errors. The system also provides greater control over the flow of goods, manufacturing operations and the use of warehouse resources.

WMS Invident automates tasks, optimizes goods placement and reduces unnecessary operations and downtime. This can lead to lower operating costs, better workforce utilization, faster order processing and improved delivery timeliness.

The system can report on areas such as inventory levels, the number and duration of operations, operator productivity, location utilization, timeliness, errors, inventory discrepancies and stock turnover. The scope of reports and dashboards can be adapted to operational, manufacturing and management needs.

Before implementation, the organization should analyze goods receipt, storage, order picking, manufacturing, dispatch and stocktaking processes and organize master data. It is also important to plan integrations, prepare infrastructure and devices, and involve employees in analysis, testing and training.

WMS Invident is OPTIDATA’s proprietary, modular and scalable solution combining warehouse management, internal logistics and manufacturing processes. The system can be adapted to individual operating scenarios, existing infrastructure and the company’s ERP, MES, automation and mobile device environment.

Implementation is supported by experienced OPTIDATA specialists with expertise in warehouse and manufacturing processes, automatic identification and system integration. Customers receive support covering process analysis, configuration, integrations, go-live, training and further system development.