The information clause regarding the personal data processing of job candidates.


This clause covers information regarding the processing of personal data by OPTIDATA Sp. Z o.o. in a completely or partially automated manner or any other, constituting or intended to form part of the data set, required by the Regulations of the European Parliament and of the European Council (EU) 2016/679 of 27 April 2016 on the protection of individuals with regard to processing personal data and on the free movement of such data and repealing Directive 95/46 / EC (General Data Protection Regulation), hereinafter referred to as “GDPR”.


I. Personal data administrator

The administrator of your personal data is OPTIDATA Sp. Z o.o. with its registered office in Kraków (address: ul. Wielicka 50/5, 30 – 552 Kraków), entered into the register of entrepreneurs kept by the District Court for Kraków Śródmieście in Kraków, 11th Commercial Division of the National Court Register under the number 0000141956 (hereinafter referred to as the “Company”). You can contact us in the following ways:


  • by post to the address: ul. Wielicka 50/5, 30 – 552 Kraków;
  • by email:;
  • by telephone: 12 299 60 01;


II. Data Protection Officer

We have appointed a data protection officer (hereinafter: “IODO”). IODO can be contacted in all matters regarding the processing of personal data and the exercise of rights related to this processing, as follows:


  • by mail to the following address: OPTIDATA Sp. z o.o. ul. Wielicka 50/5; 30 – 552 Kraków;
  • by email:;
  • by phone 12 299 60 01;


III. The purposes of processing and the legal basis for processing

We will process your personal data in order to:

  • conduct a recruitment process, including assessment of your competencies required for a specific job, education and professional experience.


Legal basis:

  • Art. 22¹ of the Labour Code Act of June 26, 1974 (Journal of Laws of 2018, item 917, as amended) and § 1 of the Regulation of the Minister of Labour and Social Policy of May 28, 1996, on the scope of keeping records by employers with the employment relationship and the manner of keeping the employee’s personal file (Journal of Laws of 2017, item 894, as amended) – in the scope of data indicated in legal provisions;
  • Art. 6 section 1 letter b) GDPR – to conclude a contract (activities preceding the conclusion of the contract);
  • Art. 6 section 1 letter a) GDPR – based on your consent, in the scope of your data other than those indicated in the labour law (e.g. included in the recruitment form, CV, cover letter, or obtained during the interview), and in the case of consent to participate in future recruitments;
  • Art. 9 paragraph 2 lit. a) GDPR – based on consent, if the documents contain your data referred to in art. 9 para. 1 GDPR.


IV. Data storage period

Your personal data collected in the current recruitment process will be stored until the end of recruitment, and if you consent to the processing of your personal data for the purposes of future recruitment, your data will be stored for a period of 9 months, with a proviso that relates to data processed on the basis of consent, not longer than until the consent is withdrawn.


V. Data recipients

Your personal data may be shared with:

  • persons employed by the Company authorized to process your personal data as part of their official duties;
  • entities providing postal and courier services;
  • entities to whom we have commissioned IT systems and providing IT services to the Company, including software suppliers necessary for data processing or cloud systems where data is stored, and providers of services consisting of handling the flow of electronic mail. These entities process personal data on the basis of a contract concluded with us and only in accordance with our instructions.

VI. Rights related to the processing of personal data

You have the right to withdraw your consent to the processing of your personal data, which we process based on your consent. Withdrawal of consent will not affect the lawfulness of personal data processing before its withdrawal. Consent may be revoked at any time in the following ways:


  • by mail to the following address: OPTIDATA Sp. z o.o. ul. Wielicka 50/5; 30 – 552 Kraków;
  • by email:;
  • by phone 12 299 60 01.


In addition, you have the right to access your personal data, the right to request their rectification or supplementation, the right to request their removal in the event of circumstances referred to in art. 17 GDPR, the right to request the restriction of their processing, in the cases indicated in art. 18 GDPR, the right to transfer your personal data that we process in an automated manner on the basis of consent, the right to lodge a complaint to the supervisory body dealing with personal data protection, i.e. the President of the Office for Personal Data Protection.


VII. The requirement to provide personal data

Providing your personal data in the scope resulting from the provisions of labour law, in particular from art. 22¹ of the Labour Code is necessary for participation in the recruitment process, in the remaining scope it is voluntary.


VIII. As regards the processing of your data, there will be no automated decision making, including profiling.